How to Make Shipping Labels: A Step-by-Step Guide

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Are you running an online business and need to ship your products to customers worldwide? One crucial aspect of the shipping process is creating accurate and professional shipping labels. A well-designed shipping label not only ensures that your packages reach their destinations safely but also enhances your brand image. In this comprehensive guide, we will walk you through the process of creating shipping labels, providing you with step-by-step instructions and best practices to follow.

Understanding Shipping Labels

What are Shipping Labels?

Shipping labels are adhesive stickers or tags that contain essential information about a package’s origin, destination, and contents. They serve as identification for shipping carriers, allowing them to handle and deliver packages efficiently.

The Importance of Shipping Labels

Shipping labels play a vital role in the logistics and supply chain industry. They provide clear instructions to shipping carriers, ensure accurate tracking, and help prevent package mishandling or loss. Moreover, shipping labels contribute to the professional appearance of your brand, leaving a positive impression on your customers.

Key Information Included in a Shipping Label

A well-designed shipping label contains the following essential information:

  • Sender’s information (name, address, contact details)
  • Recipient’s information (name, address, contact details)
  • Package weight and dimensions
  • Shipping method and service level
  • Tracking number or barcode
  • Special handling instructions (fragile, perishable, etc.)

Step-by-Step Guide on How to Make Shipping Labels

Now that we understand the significance of shipping labels, let’s dive into the step-by-step process of creating them.

Step 1: Gather the Required Information

Before you start designing your shipping labels, gather all the necessary information you’ll need to include. This includes your business name, address, contact details, as well as the recipient’s information. Additionally, be sure to have accurate weight and dimension measurements for each package.

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Step 2: Choose the Right Shipping Label Format

There are various shipping label formats available, depending on your needs. Common options include integrated labels (labels combined with a packing slip), peel-and-stick labels, or label sheets for printing multiple labels simultaneously. Select the format that best suits your shipping requirements.

Step 3: Design the Shipping Label Template

Designing a clear and professional shipping label template is crucial. Consider incorporating your company logo, using legible fonts, and leaving sufficient white space for readability. You can use graphic design software or online label generators to create visually appealing templates.

Step 4: Add Necessary Details to the Label

Once you have your template ready, it’s time to add the required information. Start by inputting your business name, address, and contact details. Then, proceed to include the recipient’s information accurately. Double-check the spellings and ensure all details are correct.

Step 5: Print the Shipping Labels

After finalizing the design and filling in the necessary details, it’s time to print your shipping labels. Make sure you have a high-quality printer and use appropriate label paper or sheets. Adjust your printer settings for optimal print quality and ensure the labels are aligned correctly before printing.

Step 6: Affix the Shipping Labels Securely

Once you have your printed labels, affix them securely to your packages. Peel off the backing of the label and place it on a clean and flat surface of the package. Smooth out any air bubbles or wrinkles to ensure proper adhesion. For extra protection, consider using clear shipping tape to cover the label.

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Best Practices for Creating Shipping Labels

To ensure that your shipping labels are accurate and professional, here are some best practices to follow:

Ensure Accuracy of Information

Double-check all the information on your shipping labels before printing and affixing them to packages. Any errors or inaccuracies could lead to delivery delays or misplacements.

Select Appropriate Label Size and Format

Choose label sizes and formats that align with your package sizes and printing capabilities. Oversized labels may not fit well, while undersized labels can result in illegible information.

Utilize Professional Shipping Label Software or Templates

If you’re not confident in your design skills, consider using professional shipping label software or templates. These tools provide pre-designed templates and automated label generation, ensuring a polished and consistent look.

Comply with Shipping Carrier Guidelines and Regulations

Different shipping carriers have specific guidelines and regulations for shipping labels. Familiarize yourself with these requirements to ensure compliance and avoid any issues during the shipping process.

Frequently Asked Questions (FAQs)

Can I handwrite shipping labels instead of printing them?

While it’s possible to handwrite shipping labels, it is generally recommended to print them for legibility and professionalism. Handwritten labels may be prone to errors and can be challenging to read during transit.

What happens if I make a mistake on a shipping label?

If you make a mistake on a shipping label, it’s best to discard it and print a new one. Incorrect or illegible labels can lead to delivery problems or delays. Investing in accurate label printing is essential for smooth shipping operations.

How can I track packages using shipping labels?

Most shipping carriers provide online tracking services. Each shipping label includes a unique tracking number or barcode that can be entered on the carrier’s website or app to track the package’s journey.

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Can I reuse or cover up old shipping labels?

It is not recommended to reuse shipping labels or cover up old ones. This can cause confusion for shipping carriers and result in misdirected packages. Always ensure that the label affixed to a package is accurate and visible.


Creating accurate and professional shipping labels is crucial for businesses involved in shipping products. By following the step-by-step guide provided in this article, you can ensure that your packages are correctly identified and safely delivered to your customers. Remember to gather all necessary information, choose the right label format, design an appealing template, and print and affix the labels securely. By adhering to best practices, you’ll enhance your brand image and streamline your shipping processes, contributing to your overall business success.

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